Greetings!

Here you have the information package of the contact person/team leader of SELL Student Games 2012, familiarly known as SELL Games. This package provides information on the largest student sporting event of the year. In addition, we hope that it helps you to coordinate the enrolment and participation.

Our goal is to have as many higher education students as possible to participate in the sporty student event of the spring. When SELL Games were arranged in Otaniemi in 2008, there were Finnish participants from a total of 26 various higher education institutions. This year, our aim is to achieve even more participants!

With this package, it should be effortless to get to know this event. We tell you how and when to proceed with the registration and instruct how to use the registration system.

You can direct any questions, ideas and wonderments to SELL Games office.

 

Welcome to the largest and most international student sporting event of the year 2012!

 

SELL Games history and facts

XXVIII SELL Student Games 2012 event, familiarly known as SELL Games, brings domestic and international university students to compete in Otaniemi, Espoo, in May 2012. This will be one of the largest and most international sporting events in Finland.

History

In 1923, the student organisations of Finland, Estonia, Latvia and Lithuania established an extensive co-operation agreement, which resulted in the first regional student competition for the university students of the respective countries in Tartu, Estonia. The games became known as SELL Games according to first letters of the hosting countries (Suomi, Eesti, Latvija, Lietuva) in their respective languages. The competitions lasted until 1940 when the last winter games were held before the ties between the Baltic States were severed by the World War II. After the Baltic States became independent again, the competition tradition was re-established and the SELL Games were organised in 1998 in Tartu. The competition has been open to all university students around the world since then. The previous SELL Games in Finland were held in 2008 when Otaniemi hosted the competition. Finland is the hosting country in 2012 and the event will be held again in Otaniemi in Espoo. The hosts are Aalto University Student Union and Aalto University Sports Club.

Entry

The games are open to all higher education students and those who have graduated in 2011 all over the world. Participants represent their own university or college. In team sports a team must consist of students or former students of one university or college. There is no age or level limits for the participants.

 

Entry fees

The entry fee is 25€/person/day for those who register no later than 20 March. Late entries will be accepted until 25 April at a higher price (30€/person/day). After 25 April until 11 May, the price is 35€/person/day.

The entry fee includes:

-          the right to take part in the competitions

-          meals 3 times a day (breakfast, lunch, dinner)

-          admission to competitions, related events and ceremonies

-          HSL travel card for the duration of the event

 

NB! The entry fee does not include travel costs to Otaniemi!

 

Accommodation

Floor lodging can be booked separately at the price 5€/person/day. NB! Organisers DO NOT provide sleeping bags or mattresses, so participants will need to bring their own.

Hotel accommodation is also available. Due to Ice Hockey World Championships arranged at the same time, hotel bookings should be made early as most hotels will be fully booked! Further information on hotel accommodation here.

Note! The participation fee is always paid in FULL days. A day is considered to start at 4pm and last until 4pm the next day. Arriving earlier than 4pm on Thursday and/or leaving later than 4pm on Sunday does not affect the price. Maximum payment is 3 days (75€). The travel ticket, meals and side events are always included in the price, whether they are used or not. However, please notify the organizers if meals are not needed. Please note that the fee does NOT include accommodation.

Note! Participants in team sports (football, floorball, volleyball, basketball, ultimate) ALWAYS pay for the full 3 days (75€).

 

Local SELL Games information for participants

The aim of SELL Games 2012 event is to have as many participants as possible from different higher education institutions. That is why we try to help by all means available so that information about this wonderful event would reach as many sporty university students as possible. We hope that you send/deliver the received newsletters and materials in your location: posters for notice boards, e-mail to sports lists, event lists, news (etc). Links from the student union website to SELL Games website would make it easier to find further information on the event. SELL Games could also be listed as one of the spring events in your electronic and printed event calendars.

 

Tips for inspiring the participants and compiling the team

1) E-mail to sports lists

The e-mail that is sent to sports, fun, event and news lists can be sent in connection with the press release for students. The e-mail may be forwarded under your own name or the SELL Games organisation. You can add local information, such as the contact person/team leader of your school (Head of Delegation – if you already know it).

Sample email:

Dear sporty student!

XXVIII SELL Student Games 2012 event, familiarly known as SELL Games, brings together international higher education students to compete in Espoo, Finland, in May 2012. This will be one of the largest and most international sporting events in Finland this year.

SELL Games welcome you to Otaniemi either as an athlete, service team, audience or volunteer.

More information about the event and the listing of sports is available at www.sell2012.fi 

Participate and enjoy the relaxed and sporty atmosphere in Otaniemi on 17-20 May!

Kind regards, X

 

2) Similar outfits to the event

You can generate real team spirit by getting participants of the same school to wear a similar outfit! You can always ask for sponsors! Your outfit also advertises your school. Those in the similar outfit can recognise each other at the location and know who to cheer on. You can either get the outfit for yourself or the school, when they can be used for several years in a row.

3) Grants from your school or student union

You can ask for assistance either from your school or the student union. In recent years, many schools have supported the participants by paying the travel costs to the location or the entry fee of the participants.

4) SELL material in various events

SELL Games in various events: If sports affairs are presented in a student fair, get-together or similar events, you can bring SELL Games material with you (like the posters!). You can also request some enthusiastic team to give a presentation if they need more players, for example.

 

Registration in practice

 

General registration, opened online in December, the registration ended on 31 January 2012.

This is an initial registration, including the estimated number of participants in different sports.

Booking of floor and hotel accommodation, if necessary.

Important: Information of the school’s participants or teams in different sports. The number of participants can be estimated at this stage.

In addition: The most popular sports (floorball and football, for example) fill up fast, so just by registering early you can ensure that your school team can participate in tournaments!

 

20 March 2012, final registration – deadline for registration information– actual registration.

Important: Detailed information on participants (name, date of birth, photo, possible records/level, travel information, if available).

After this, 50 % of the participation fee and total additional costs (such as hotel accommodation) will be charged.

 

25 April 2012, late entry – deadline for late registration (higher fee)

Detailed information on participants (name, date of birth, photo, possible records/level).

Travel information.

After this, the remaining fees will be charged.

 

NB! Those who register after 20 March will pay 30€/day instead of the normal 25€!

After 25 April until 11 of May you can still sign up but the price is 35€/person/day.  11 May is the final day for registration.

 

Online Registration instructions

-          The registration form is available here: http://register.sell2012.fi/

-          Your user name is your e-mail address and the password you have received by e-mail.

-          Once you are logged in, you can see the listing of sports. Please select the sports. By clicking the sports, a new view will open up.

-          Please enter the students that participate in the sports in question.

-          We need the following information about students: name, date of birth, possible records/level (if known), need for accommodation, photo for the game pass (photo is not needed in the advance registration phase).

Problems? Further information: info@sell2012.fi

 

Become a volunteer!

As a volunteer in the SELL Games you will get loads of experience in organizing big events and you will have a chance to meet people involved in sports management and student organizations and, of course, students from all over Europe. Your volunteer duties can include for example sport official duties, security responsibilities, side events, IT/ results service, transportation and logistics, first aid, accreditation, contact person/ attaché responsibilities, office work, accommodation services and eco and green advisor duties.

All volunteers get their own T-shirt, competition bag, meals (breakfast, lunch, dinner), entrance to all competitions and side events, a HSL travel ticket for all zones (for the duration of the Games) and a ticket to the SELL organization’s final party.

You can find the registration form for the volunteers at the www.sell2012.fi site! Just fill in the form and we will get in touch with You!

Any questions? www.sell2012.fi, info@sell2012.fi

 

Discount prices on ferries!

The discounted prize is for passengers on the routes Stockholm-Helsinki-Stockholm, Stockholm-Turku-Stockholm, Tallinn-Helsinki-Tallinn (Tallink Shuttle, NOT Baltic Princess). The discounted prizes are available in cabin classes C-A and deck places (Tallink Shuttle). When your team arrives to the harbor, there will be an attaché waiting with your tickets of transportation. The attaché will guide you to Otaniemi.

The booking time is 15.11.2011-22.5.2012. Please mention booking reference “SELL GAMES” when making the booking. In the online bookings at www.tallinksilja.com write the booking reference in the ID-code field. You can also book the tickets in the Tallink Silja agencies.  The number of discounted prizes is limited, so it is encouraged to book the tickets in time. The prize includes the fuel surcharge 2 € per person. All rights reserved.

More information here

 

WELCOME!